MAGANA NOTARY PUBLIC

FAQS

Clients' Frequently Asked Questions

Notary Public Services

Frequently Asked Questions

What is online notarization?

Also known as remote notarization or e-notarization, is a process that allows individuals to have their documents notarized remotely using electronic means, typically through audio-video technology and secure online platforms.

Here is how it generally goes:

  • Identity verification: the signed presents a valid government-issued identification.
  • Document presentation: the signer uploads the document(s) that needs to be notarized at the time of booking.
  • Notarial act: the online notary performs the notarial act, which includes verifying the identity of the signer, administering the oath or affirmation, and witnessing the signing of the document.
  • Electronic seal and signature: once the notarial act is completed, the online notary affixes their electronic seal and signature to the document, certifying that the signer appeared remotely and that the notarial act was performed in accordance with applicable laws and regulations.
  • Document delivery: The notarized document is then delivered to the client and an other parties involved in the transaction via email.

Our services are available 7 days a week, including statutory holidays, from 7am to 11pm EST.

Our pricing Is determined by each notarization or commission. 

A notarization includes the notary’s stamp and signature. For instance, if a document, irrespective of its page count, requires only one instance of signing and stamping by the notary the charge is $34.99. Should the document necessitate the notary’s signature and stamp across multiple pages, the fee is $34.99 for the initial notarization and $24.99 for each subsequent notarization required. For example, a 15-page document requiring 3 notarizations – The price would be $84.97 plus HST. ($34.99 + 24.99 + 24.99).

Yes. Remote commissioning (also known as online notary service or online notarization),
of affidavits, oaths and statutory declarations is legal pursuant to O Reg 431/20,
Administering Oath or Declaration Remotely, a regulation under the Commissioners for
Taking Affidavits Act.

Our online notary services adhere to all the stipulations outlined in O Reg 431/20 and
comply with the Law Society of Ontario’s Best Practices for Remote Commissioning.

We assure you that your document will be notarized in full compliance with Ontario law,
standard practices, and the guidelines set forth by the Law Society of Ontario. Should
we fail to meet these standards, we will promptly refund your payment and/or rectify the
issue at no additional cost.

  • However, it is important to note that we cannot guarantee acceptance of your document
    by a third party. Different entities may have different requirements and discretionary
    powers to accept or reject a notarized document. As we do not liaise with third parties on
    your behalf, it remains your responsibility to ensure that the document notarized by an
    Ontario Notary will be accepted by the intended recipient.

The notarization process itself can take as little as five minutes. However, the exact
duration can vary depending on the number of notarizations required and the complexity
of the document’s content.
Are your notaries licensed?

  • Yes! Our notaries are licensed paralegals in good standing with the Law Society of
    Ontario.

No. Notaries must be present at the moment of signing of a document in order to
notarize the signature.

We can notarize certified true copies of digital-born documents remotely. These
documents can be:

  • Utility bills
  • Emails
  • Employment letters
  • Transcripts
  • Bank statements
  • Documents downloaded from a website or sent in an email as attachment
  • Digital-born documents refers to any type of document that originates in a digital format
    and is created, stored and accessed electronically without ever existing in a physical,
    tangible form.
  • Please ask about our Mobile Notary Services for Certified True Copies of hard copy
    documents such as: passports, driver’s licenses, birth certificates, etc. For the moment
    we only serve the Barrie area.

Yes! We enable the signing of documents by multiple parties.

No. A notary does not provide legal advice nor do they prepare legal documents.
Notaries are forbidden from preparing legal documents or acting as legal advisor unless
they have been retained as lawyer or paralegal.

No. While notarization adds an extra layer of authenticity and credibility to a document
though the act of notarization, it does not guarantee its content or enforceability. The
legality and enforceability of a notarized document depends on whether it meets the
legal requirements for its specific purpose and complies with applicable laws and
regulations. It’s always a good idea to consult with a legal professional to ensure that
your documents are properly executed and legally binding.

We are able to witness your signature on documents written in a foreign language. It’s
important to understand that we do not review the contents of the document(s) or
provide legal advice. However, upon the presentation of a government-issued photo ID,
we will verify that we witnessed your signature. Subsequently, we will sign, date and
stamp the document. Due to the increased potential liability associated with this service,
an additional fee of $10 is applied to these forms

Of course! We can help you wherever you are, as long as you have internet connection
and a webcam.